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Project Administrator

Date Posted: 10/8/2018

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Job Description

This position administers all Prime and Subcontract accounting for a project; budgets, change orders, payments to subcontractors, owner billings, job correspondence. 

Key Tasks and Responsibilities 
* Verifies original estimate from estimator to Schedule of Values in Prime Contract. 
* Inputs Prime Contract amount and estimates for each project into Timberline software program. 
* Works with Subcontract Administrator in issuing subcontracts, work orders, and/or purchase orders for each project. 
* Enters the subcontractor commitments into Microsoft Access database and Timberline. 
* Prepares Prime Contract Change Orders and Subcontract Change Orders as requested and enters into Timberline. 
* Reviews and posts subcontractor and job vendor payments to appropriate ledgers, spreadsheets, records, and databases. 
* Audits invoices against purchase orders, work orders, or subcontract, researches discrepancies, and prepares for payment. 
* Verifies subcontractor/supplier compliance with all paperwork requirements. 
* Prepares monthly billing for each project following the guidelines of the lender and/or owner. 
* Monitors accounts payable and receivable to ensure payments are accurate and timely. 
* Notifies Warranty Administrator at end of project to prepare the warranty package. 
* Tracks allowances and contingencies and make adjustments as needed. 
* Schedules Start Up and Close Out Meetings and follows up with Meeting Minutes. 
* Monitors date of Substantial Completion to file NOC as necessary. 
* Keeps supervisors informed of potential problems with above tasks. 
* Assists with related special projects, as required. 

Education and Training 

  • Two years (or equal experience) of College level studies. 
  • Two or more years working in the construction field; understands job cost accounting. 
Knowledge and Experience 
* Tools used in this occupation: 
o 10 key calculators 
o Desktop computers 
o All office equipment 
* Must have intermediate skills and capability in all of these programs: 
o Accounting software - Sage Timberline 
o Database software - Microsoft Access 
o Electronic mail software - Microsoft Outlook 
o Spreadsheet software - Microsoft Excel 
o Word processing software - Microsoft Word

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Requirements

Construction, Construction Accounting, SAGE, Timberline, Project Management, Change Orders, lien releases, accounts payable, accounts receivable
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Job Snapshot

  • Employee Type:Full-Time
  • Location:Ontario, CA
  • Job Type:Accounting
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:10/8/2018
  • Contact: Gina Jacoy (909) 466-3584
  • Pay Range: $20.00 - $25.00 Hourly
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Job Reference: JO-1806-31905