Back to Search

Accounting Supervisor

Date Posted: 5/15/2018

Apply Now

Job Description

Exciting non-profit located in Riverside is looking for an Accounting Supervisor with QuickBooks and Raiser's Edge experience. This is an excellent opportunity to be a part of a growing and expanding non-profit. 
 

  • Position: Accounting Supervisor  
  • Department: Finance
  • Supervisor: Executive Director
  • Salary type: Full-time, exempt
  • Schedule: Monday - Friday with occasional weekend and evening hours
  • Location: Riverside, CA
 
RESPONSIBILITIES include, but are not limited, to:
 
  • Ensure compliance with Financial Policies and Procedures approved by the Board of Trustees; these policies and procedures outline internal controls for restricted funds, endowment funds, payroll, purchases, payables, disbursements, receivables, cash receipts;
  • Ensure compliance with U.S. generally-accepted accounting principles and all federal, state, and local regulatory laws and rules;
  • Ensure compliance with requirements, terms, and reporting specified in grants and pledge agreements and other legal agreements;
  • Understand different museum departments' functions and decipher patterns of expenses, revenues, invoicing;
  • Maintain current accounting system, General Ledger, and Chart of Accounts in Quickbooks;
  • With contracted Accountant prepare monthly financial reports (Statement of Financial Position, Statement of Activities, Budget vs. Actual, cash flow) for Finance Committee;
  • Work with Executive Director on the Finance Committee meeting schedule, agenda, and preparation of materials;
  • Attend monthly Finance Committee Meetings and record/prepare minutes for approval (10 - 12 times per year);
  • At the end of each month, prepare custom reports for Board of Trustees (such as various fundraisers);
  • Provide analytical and statistical reports to senior management, including research and analysis pertaining to budget variances and make recommendations to management for decision making; this includes meeting monthly with development and education department staff to review status of grants, pledges, and other contributed income and reporting requirements, and quarterly to reconcile accounting and development records;
  • At the end of each fiscal year with the Contracted Accountant prepare finance reports for annual audit and liaison with CPA firm for annual audit; and prepare annual federal and state Information Returns;
  • Supervise Accounting Clerk regarding QuickBooks transactions and activities as detailed per Accounting Clerk job description; during Accounting Clerk's absence for annual vacation make arrangements for temporary assistance;
  • Record and process transactions in QuickBooks pertaining to month-end/closing, journal entries, timecards/payroll;
  • At the end of each month, complete monthly bank account reconciliations (general operating, grant account, Art Alliance account, saving accounts), authorized account transfers, and signature information;
  • At the end of each month, post journal entries for Schwab transactions (four different funds);
  • At the end of each month, make adjustments for accrued and deferred items;
  • Supervise Front Desk cash-register procedures;
  • Prepare quarterly sales tax due reports;
  • Prepare business property tax reports;
  • With Executive Director and Contracted Accountant, develop company's annual budgets;
  • Prepare cash flow statements and payables timing analysis;
  • Keep insurance policies current, accurate, and appropriate;
  • Calculate 1099 forms;
  • Provide support for financial planning with Board Committees and special projects as needed;
  • Oversee implementation of new point of sale system working with appointed task force; and
  • Attend staff meetings.
 
De

Job Requirements

Exciting non-profit located in Riverside is looking for an Accounting Supervisor with QuickBooks and Raiser's Edge experience. This is an excellent opportunity to be a part of a growing and expanding non-profit.

Position: Accounting Supervisor
Department: Finance
Supervisor: Executive Director
Salary type: Full-time, exempt
Schedule: Monday Friday with occasional weekend and evening hours
Location: Riverside, CA

RESPONSIBILITIES include, but are not limited, to:

Ensure compliance with Financial Policies and Procedures approved by the Board of Trustees; these policies and procedures outline internal controls for restricted funds, endowment funds, payroll, purchases, payables, disbursements, receivables, cash receipts;
Ensure compliance with U.S. generally-accepted accounting principles and all federal, state, and local regulatory laws and rules;
Ensure compliance with requirements, terms, and reporting specified in grants and pledge agreements and other legal agreements;
Understand different museum departments functions and decipher patterns of expenses, revenues, invoicing;
Maintain current accounting system, General Ledger, and Chart of Accounts in Quickbooks;
With contracted Accountant prepare monthly financial reports (Statement of Financial Position, Statement of Activities, Budget vs. Actual, cash flow) for Finance Committee;
Work with Executive Director on the Finance Committee meeting schedule, agenda, and preparation of materials;
Attend monthly Finance Committee Meetings and record/prepare minutes for approval (10 12 times per year);
At the end of each month, prepare custom reports for Board of Trustees (such as various fundraisers);
Provide analytical and statistical reports to senior management, including research and analysis pertaining to budget variances and make recommendations to management for decision making; this includes meeting monthly with development and education department staff to review status of grants, pledges, and other contributed income and reporting requirements, and quarterly to reconcile accounting and development records;
At the end of each fiscal year with the Contracted Accountant prepare finance reports for annual audit and liaison with CPA firm for annual audit; and prepare annual federal and state Information Returns;
Supervise Accounting Clerk regarding QuickBooks transactions and activities as detailed per Accounting Clerk job description; during Accounting Clerks absence for annual vacation make arrangements for temporary assistance;
Record and process transactions in QuickBooks pertaining to month-end/closing, journal entries, timecards/payroll;
At the end of each month, complete monthly bank account reconciliations (general operating, grant account, Art Alliance account, saving accounts), authorized account transfers, and signature information;
At the end of each month, post journal entries for Schwab transactions (four different funds);
At the end of each month, make adjustments for accrued and deferred items;
Supervise Front Desk cash-register procedures;
Prepare quarterly sales tax due reports;
Prepare business property tax reports;
With Executive Director and Contracted Accountant, develop company's annual budgets;
Prepare cash flow statements and payables timing analysis;
Keep insurance policies current, accurate, and appropriate;
Calculate 1099 forms;
Provide support for financial planning with Board Committees and special projects as needed;
Oversee implementation of new point of sale system working with appointed task force; and
Attend staff meetings.

Desired Quali?cations:
The ideal candidate is an exceptional numbers person who is highly organized, detail-oriented, results-driven, curious, abl
Posted By: gjacoy@ledgent.com

Apply Now Send to a Friend

Job Snapshot

  • Employee Type:Full-Time
  • Location:Riverside, CA
  • Job Type:Accounting
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:5/15/2018
  • Contact: Gina Jacoy (909) 466-3584
  • Pay Range: $55,000.00 - $60,000.00 Annually
Get Job Alertsby Email
  • Receive alerts with new job opportunities that match your interests
  • Receive relevant communications and updates from our organization

Sign Up Now


Job Reference: JO-1801-18932