We are looking for a Construction Administrative Assistant, Billing who is an experienced specialist with a personal history working for a multimillion dollar construction company. The successful candidate will have a background providing invoicing for major corporate clients requiring notarized lien release procedure as well as progressive monthly project billing. Experience with project financial close out package submission is also required. Must be service-oriented, with a positive demeanor and can-do attitude. Independent judgment is required to plan, prioritize, and organize diversified workload. Confidentiality and discretion are required at all times.

Essential Job Responsibilities:

• Prepare and submit various invoicing documents/forms
• Compile, verify, and process contracts, change orders, payments and invoices
• Prepare the schedule of values for project managers and others as needed
• In-depth knowledge of conditional and unconditional waiver and release forms and ability to track incoming and needed waivers
• Reconcile project budgets throughout project and upon final billing
• Completes other related duties and special projects as assigned
• Contributes to team effort
• Communicates and coordinates with clients and a variety of professionals including engineers, architects, project managers and subcontractors

Qualifications/or General Requirements:

• Proven work experience as an invoicing specialist or similar role
• Proficient with Microsoft Office Suite
• Strong computer skills
• Ability to learn new skills and adapt to various databases quickly
• Detail oriented and self-motivated with a strong work ethic
• Must possess a high degree of accuracy and attention to detail
• Excellent verbal and written communication skills. Able to comfortably interact with management, fellow employees, third parties, etc. in a positive manner
• Multitasking and time-management skills, with the ability to prioritize tasks to adhere to deadlines
• Problem solver. Able to review accounting documents and locate potential errors for correction
• Must be able to pass a pre-employment drug screen and background check

Additional Preferred Skills/Experience:

• Construction industry experience
• Basic accounting background
• A/P-A/R Knowledge
• Experience with Acumatica
• Knowledge of AIA Documents
• Compliance review experience
• Collections background
• Journal entry processing
• General ledger knowledge

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.