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Accounting Specialist

Date Posted: 1/31/2023

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Job Description

Ledgent has partnered with a well-known non-profit  that is searching for a full time ACCOUNTING SPECIALIST for a temporary role. This is an exciting opportunity to grow and partner with an engaging, amazing team while doing rewarding work. This role is Hybrid in South West Portland , OR. Interested in learning more? Apply at: or CALL/TEXT: 503-334-1528 or EMAIL;

Pay Rate: $23-$26

The Position
This position is responsible for processing the organization's accounts payable, reconciling agency credit card transactions, managing client billing, preparing daily deposits and handling other projects as needed.

The successful candidate will:
Work with managers to collect and obtain invoices, and verify coding and amounts authorized for payment on invoices.
Enter and post invoices into the accounting software.
Coordinate a weekly check run, obtaining required signatures and mailing checks under strict deadlines for a large number of checks.
File check copies and invoices in vendor files.
Maintain file of agency credit cards that includes cancelling lost cards, ordering new cards and setting credit limits for individual employee cardholders at the request of the Executive Director
Collect and reconcile credit card receipts to monthly credit card bills.
Communicate with managers and vendors to obtain W-9 forms, maintain W-9 file.
Research and resolve stale-dated checks.
Key Responsibilities
Make bank deposits and run credit card payments.
Prepare deposit log for all payments received to facilitate data entry for various co-workers.
Post journal entries for prepaid expenses with assistance from the Finance Director.
Run monthly copier count and postage usage reports.
Reconcile prepaid and accounts payable accounts.
Answer inquiries from managers and other staff members regarding the application of the chart-of-accounts to specific expenses, contracts, etc.
Perform annual audit of petty cash funds at various sites.
Billing Duties (A/R) - In conjunction with School Age Program Director:
Maintain parent accounts using Procare software.
Set up new accounts for students.
Update information for existing accounts.
Using Tuition Express within the Procare software, set up auto pays, ACH, or web payments.
Process monthly billing for all accounts.
Email payment receipt to all accounts.
Enter any daily payments and email receipt to responsible party.
Process any credit card payments by phone and email receipt to responsible party.
Send reminder emails to any accounts with a balance after the 5th of the month, following up with a phone call if the account is past due after the 15th.
Run the A/R aging report, reconciling all account balances and keeping track of accounts with payment plan. Contact any delinquent accounts.
Contact responsible party to update billing information for any declined payments.
Issue refunds for any over-payment.
If responsible party does not respond to notice after the 15th, send letter of termination warning to responsible party and Center Director and create a hard copy for the teacher to give to the parent upon picking up child.
Answer all billing questions in a timely manner.
File tuition agreements and other enrollment and billing forms.
Email or mail yearly tuition agreements to responsible parties.
Four (4) years of work experience in the accounting, accounts receivable and accounts payable field; or equivalent combination of education and experience. Previous working experience with nonprofit accounting at an organization with several departments preferred.
Demonstrated knowledge of Generally Accepted Accounting Principles.
Ability to establish and maintain effective working relationships with staff, vendors, parents, Board Members and partners. Excellent interpersonal, communication (both verbal and wr
To apply please email your resume to

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Portland, OR
  • Job Type:Accounting
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:1/31/2023
  • Contact: Rachelle Little (503) 200-6446
  • Pay Range: $23.00 - $26.00 Annually
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Job Reference: JO-2301-189888