Job Description

Summary:

The primary purpose of The Business Office Manager is to direct the overall payroll and administrative activities and to assist in the day-to-day accounting functions of the facility in accordance with current applicable federal, state, and local standards, guidelines and regulations.

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Duties:

Payroll Functions

• In-House payroll processing to include maintenance of employee records, processing time cards, paychecks, computation of federal and state payroll taxes, miscellaneous deductions, etc., as directed.
• Perform duties relative to the facility's overall payroll function and assume the administrative authority, responsibility, and accountability of direction payroll functions
• Maintain appropriate W-4 Tax Records and all I-9 verifications for each employee
• Maintain payroll deduction authorization records for each individual employee
• Prepare payroll check in accordance with current pay periods to assure that employee checks are received on a timely basis
• Verify work schedules against time cards when necessary, and maintain time cards in accordance with current regulations.
• Code checks with appropriate department number to assure that salary and wage expenses are distributed to the correct department.
• Communicate with department directors/supervisors concerning payroll matters. ......... RE level
• Record payroll information on the employee's individual wage record
• Balance payroll reports at the end of each pay period
• Maintain a record of all deductions to be deducted from each employee's paycheck
• Prepare payroll records for all newly hired employees
• Remove terminated employee's records from the active employment records.
• Report unemployment data to TALX as directed
• Send payroll checks to personnel no longer employed
• Assist employees in obtaining information concerning their paycheck, deductions, overtime, etc., as necessary.
• Assist in preparing payroll, time sheets, etc., as directed.
• Oversee facility benefits programs, including monthly reconciliation of billings and deduction reports, as well as monthly presentations and open

Administrative Functions

• Assist in planning, developing, organizing, implementing, evaluation, and directing of the administrative office policies and procedures, and assure that all office personnel follow established policies and procedures.
• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility, to assure that administrative services and activities can be properly maintained to meet the needs of the facility
• Consult with department supervisors concerning their administrative needs, and other related areas, to assist in eliminating/correcting problem areas, and/or improvement of services
• Maintain accurate and appropriate filing system for personnel files and resident clerical records.
• Oversee fingerprint clearances, transfers, and exemptions for facility
• Accumulate, maintain and provide statistical data as directed.
• Establish discharge procedures, maintenance of records, release of information, etc.
• Make written and oral reports/recommendations to the Administrator/Executive Director concerning administrative, accounting, and payroll functions.
• Assure that the office is maintained in a clean and safe manner and that necessary equipment and adequate office supplies are maintained to meet the day-to-day operational needs of the facility.
• Request repairs for office equipment, as necessary
• Complete copies of all administrative policies and procedure manuals, job descriptions, etc.
• Perform administrative requirements such as completing necessary forms, reports, etc., and submitting to the Administra
  To apply please email your resume to ccameron@ledgent.com

Job Snapshot

• Employee Type:Full-Time
• Location:Chula Vista, CA
• Job Type:
• Experience:None
• Education:None
• Date Posted:7/26/2024
• Contact: Cole Cameron (858) 964-0844
• Pay Range: $32.00 - $33.00 Hourly

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