Job Description
Summary:
The primary purpose of The Business Office Manager is to direct the overall payroll and administrative activities and to assist in the day-to-day accounting functions of the facility in accordance with current applicable federal, state, and local standards, guidelines and regulations.
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Duties:
Payroll Functions
- In-House payroll processing to include maintenance of employee records, processing time cards, paychecks, computation of federal and state payroll taxes, miscellaneous deductions, etc., as directed.
- Perform duties relative to the facility's overall payroll function and assume the administrative authority, responsibility, and accountability of direction payroll functions
- Maintain appropriate W-4 Tax Records and all I-9 verifications for each employee
- Maintain payroll deduction authorization records for each individual employee
- Prepare payroll check in accordance with current pay periods to assure that employee checks are received on a timely basis
- Verify work schedules against time cards when necessary, and maintain time cards in accordance with current regulations.
- Code checks with appropriate department number to assure that salary and wage expenses are distributed to the correct department.
- Communicate with department directors/supervisors concerning payroll matters. ......... RE level
- Record payroll information on the employee's individual wage record
- Balance payroll reports at the end of each pay period
- Maintain a record of all deductions to be deducted from each employee's paycheck
- Prepare payroll records for all newly hired employees
- Remove terminated employee's records from the active employment records.
- Report unemployment data to TALX as directed
- Send payroll checks to personnel no longer employed
- Assist employees in obtaining information concerning their paycheck, deductions, overtime, etc., as necessary.
- Assist in preparing payroll, time sheets, etc., as directed.
- Oversee facility benefits programs, including monthly reconciliation of billings and deduction reports, as well as monthly presentations and open
Administrative Functions
- Assist in planning, developing, organizing, implementing, evaluation, and directing of the administrative office policies and procedures, and assure that all office personnel follow established policies and procedures.
- Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility, to assure that administrative services and activities can be properly maintained to meet the needs of the facility
- Consult with department supervisors concerning their administrative needs, and other related areas, to assist in eliminating/correcting problem areas, and/or improvement of services
- Maintain accurate and appropriate filing system for personnel files and resident clerical records.
- Oversee fingerprint clearances, transfers, and exemptions for facility
- Accumulate, maintain and provide statistical data as directed.
- Establish discharge procedures, maintenance of records, release of information, etc.
- Make written and oral reports/recommendations to the Administrator/Executive Director concerning administrative, accounting, and payroll functions.
- Assure that the office is maintained in a clean and safe manner and that necessary equipment and adequate office supplies are maintained to meet the day-to-day operational needs of the facility.
- Request repairs for office equipment, as necessary
- Complete copies of all administrative policies and procedure manuals, job descriptions, etc.
- Perform administrative requirements such as completing necessary forms, reports, etc., and submitting to the Administra
To apply please email your resume to ccameron@ledgent.com