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Date Posted: 8/8/2022

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Job Description

Process all non - Merchandise Invoices, including those received via USPS or E-mail; as well as check requests from internal staff.
* Tasks include matching invoices to pick tickets when applicable, obtaining correct authorizations, data entry, batch editing and posting, organization of unpaid invoices, payments by check and or ACH, provide invoices and edit list to Finance Director for E-Payment processing, check security.
* Respond/Communicate/Resolve all Vendor inquiries such as payment status, research of outstanding invoices, and other generally accepted vendor duties and issues related to Expense A/P
* Respond/Communicate/Resolve all team inquiries such as payment status, research of outstanding invoices, vendor invoice requirements and other generally accepted duties and issues related to Expense A/P
* Maintenance of and responsibility for Accounts Payable Mailbox, retrieving and printing invoices, distributing invoices to Managers/Directors via folders or email for approval, follow up on missing items.
* Cross train with Finance Director or Lead Accounts Payable Specialist to perform duties as assigned for processing Merchandise invoices, maintaining Receiver and Invoice files, and maintaining all AP paid files.
* Compiling invoices and various back up for assistance with tax audits as needed, maintaining invoice copies for Capital Expenses and Prepaid Expenses
* Codes invoices, vouchers and check requests, etc., with correct general ledger codes conforming to standard procedures to ensure proper entry into the financial system.
* Attaches corresponding purchase orders to incoming invoices with all supporting documentation.
* Investigates and resolves problems associated with processing of invoices and purchase orders.
* Prepares batch check runs, wire transfers, and ACH transactions.
* Using Excel, prepares several Allocation Files monthly, formatting files for upload to Accounting System
* Assists with monthly status reports, and monthly closings.
* Documents Month End spreadsheet and creates Accrual spreadsheets for Controller
* Reconciles various accounts by identifying posting errors or omissions by applying appropriate accounting standards.
* Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
* Files, maintains, and distributes accounting documents, records and reports.
* Fulfills Gift Card orders from Store Management
* Performs other duties as required to support Accounting Department.

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
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Job Snapshot

  • Employee Type:Full-Time
  • Location:Hanover, MD
  • Job Type:Accounting
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:8/8/2022
  • Contact: Christy Taylor (410) 685-2470
  • Pay Range: $24.00 - $26.00 Hourly
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Job Reference: JO-2208-171606