Our client in Burlington, a construction/engineering firm is looking for an AR Manager to join their team. In this role, the AR Manager will report to the Director of Finance and will be supervising 8-10 Billers. The AR Manager will lead the billing team to provide high quality advice and support, promoting a professional environment and building a department reputation for accuracy and efficiency. The AR Manager is responsible for the timely and accurate execution of, as well as provide administrative and financial oversight of all billing related matters. The AR Manager will ensure the department meets its goals, set deadlines, and manage all associated billing matters. The AR Manager will also be responsible for general accounting functions and reporting as directed.
What's in it for you?
Excellent benefits package that includes health, dental, life 401K, and up to 28 PTO days a year.
Hybrid work schedule
Opportunity for growth
RESPONSIBILITIES Management & Leadership
Strong integrity and work ethic are critical; as is the ability to have fun and work in an engaging, highly collaborative team environment.
Manage Billing Supervisors & their teams.
Managing the day-to-day billing operational activities.
Providing leadership for the team, ensuring proper procedures are followed and maintaining consistent methods & standards.
Responsible for performance management, coaching, cross training and professional learning and development of all staff members.
Responding and resolving queries/issues from staff and escalating issues as needed.
Provide support to Finance leadership and ensure open communication on all matters or as directed.
Enthusiasm, positive attitude, and willingness to learn.
Debtors & Billing
Ensure billings are issued timely including review with staff of open commitments, it's associated payments to vendors and the billing status of each project.
Coordinate the generation and submission of client invoices and construction requisitions for project billing in accordance with client requirements.
Management and approval of all invoice changes, voids and credit memos.
Manage Debtor Accounts to ensure timely collection of invoices and ensure compliance of payment terms. Ensure all aged items are managed, communicated and resolved in a timely manner.
Manage collections review with staff members to monitor and improve collection efforts, support invoice dispute resolution and reviewing collection issues with Management as needed.
Work with Operations, Project Managers, Finance Accounting team and Billing staff to track project status for billings including progress billings. Particular focus on billings where vendor invoices have been prepaid but client yet to be charged and high priority billings as directed by Management.
Ensure approved projects are updated in the system with assignment of job numbers, relevant job information for billing purposes, schedule of values and job cost module requirements including purchase and change orders.
Maintain construction budget files and check contracts prior to billing and make necessary corrections to facilitate accurate billings.
Finance & Reporting
Support accurate revenue tracking by collaborating efforts of Billers with Senior Accountant to enforce maintaining up to date Committed Costs accuracy and related data maintenance.
WIP management including reporting, analysis and management of open items and unbilled commitments.
Preparation of reports to meet financial management & requirements.
Assist with month end close processes as required.
Balance Sheet reconciliations including analysis, investigate discrepancies and e
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