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Accounts Payable Specialist

Date Posted: 10/23/2020

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Job Description

Position Summary 

Process the day to day accounts payable transactions to ensure that all vendor invoices are paid by the due date. This individual must be reliable, detail oriented, possess strong work ethics and be able to effectively interact with employees, vendors and customers. 

Key Duties and Responsibilities 

  • Review all invoices for appropriate documentation and approval prior to payment
  • Sort and distribute incoming mail
  • Match invoices to PO
  • Prioritize invoices according to payment terms
  • Process check requests
  • Obtain and enter credit card bills
  • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
  • 1099 maintenance
  • Process employee expense reimbursement reports
  • Respond to all vendor inquiries
  • Reconcile vendor statements, research and correct discrepancies
  • Assist in month-end closing and vendor accruals
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Assist with other projects as needed
  • Other duties as assigned
Desired Education, Skills and Experience 
  • Minimum 2 years of Accounts Payable experience required
  • Bachelor's degree in Accounting strongly preferred
  • Experience in Great Plains and Concur Accounts Payable Management software preferred
  • Must be able to follow standard filing procedures
  • Proficient in Excel and Word, 10-key by touch
  • Ability to type 60-65 wpm
  • Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
  • Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
  • Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
  • Excellent communication skills, organizational skills, with the ability to self- manage and meet deadlines
  • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
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Job Snapshot

  • Employee Type:Full-Time
  • Location:San Diego, CA
  • Job Type:Accounting
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:10/23/2020
  • Contact: Nancy Gutierrez (858) 202-1661
  • Pay Range: $24.00 - $27.00 Hourly
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Job Reference: JO-2010-101204