Accountant position assists the Controller successfully manage finance, accounting and HR functions in support of the corporate goals. The ideal candidate for this position is resourceful, a good problem solver; assuring a steady completion of workload in a timely manner is key to success in this position. Successful candidate will have a strong commitment to ethics and integrity.
Major activities include:
Generate/process customer invoices in Receivables system, send out proforma invoices for deposits, issue credit Memos, scan / file copies
Receive customer payments, process deposits, update customer accounts, resolve short payments. Post deposits and advance payments to jobs, inform project managers / shipping
Review Receivable Aging weekly, contact and collect delinquent accounts
Update / share daily, weekly and monthly Revenue Reports
Match and organize received bills to internal documents like POs, Receivers and approvals. Enter approved bills in Payables system
Review Payable Aging weekly and manage a check run from processing to mailing
Issue purchase orders, monitor Receivers, process vendor credits and adjust original invoices
Maintain good relationship with vendors, handle vendor inquiries, reconcile vendor statements with Aging, follow up on missing invoices
Maintain and organize all vendor files
HR, Timekeeping & Payroll:
Coordinate visits between candidates / employees and the clinic for tests / injuries.
Onboard new hires, process documentation, set them up on Time Clock, Payroll and HR systems.
Review and fix missing / incorrect time punches, monitor overtime hours, identify attendance issues for writing up violators, coordinate vacation, sick and other time off paperwork and handle related inquiries
Research and resolve employee queries on hours worked, paid, PTO, and other HR matters.
Assist in the monthly, quarterly, and annual financial close process including account reconciliations, accruals, journal entries, and researching discrepancies
Run and file standard month end reports
Prepare and distribute count sheets for month end inventory count, participate in counting some items, update count information in Inventory worksheets
Review payables and identify accruals for vendor bills not received in time
Assist in research of job costs, margin variances, Revenue and Expense analysis
Familiarize with the overall ERP system and train in AR, AP, Inventory, GL and other modules to be ready to enter daily transactions and running reports
Enter historical data to prepare the ERP with correct beginning balances as needed to go live on a scheduled date
Special Projects & Other Responsibilities:
Maintain and organize accounting files and agreements
Research, track and resolve any accounting issues
Support other departments with accounting / job info as needed
Assist in Financial, Workers Comp, Union and FSC audits
Work on Ad-hoc projects, reporting and account reconciliations, and other assignments as needed to support the finance team
What We're Looking For...
1-4 Years' experience in a manufacturing company and ERP Systems
Degree in Accounting, Finance, or related field preferred
Well organized detail-oriented team player juggling multiple tasks in a fast-paced environment
Strong analytical, communication skills
Computer savvy individual with Intermediate / advanced knowledge of MS-Excel
We offer competitive salary and generous benefits, employer matching 401(k) program, and a friendly, professional work environment
We are an equal opportunity emplo
To apply please email your resume to firstname.lastname@example.org
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