Job Description

SUMMARY

The position of Billing Administrator will be responsible for monitoring AR, AIA Billing and Collections activity for assigned regions, and for ensuring timely payments of company invoices. This person will be responsible for assisting Billing & Collections Manager with monitoring and reporting anticipated billingss to assure timely payments of company invoices. Familiarity in the construction industry, with various Accounting concepts and effective communication with Project and Regional Managers, customers, and compliance personnel is required. Proven leadership and problem-solving skills, along with the ability to meet deadlines, are also a must.

-

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Process AIA Billing
• Able to contact customers via telephone and e-mail to resolve all paperwork and compliance items that are needed and to receive information regarding the anticipated date of payment.
• Able to negotiate satisfactory documentation for the customer's needs.
• Enter updated payment information in BOS for Zoho daily AR dashboard and assure continuous update of the dashboard.
• Work with subcontracts administrative personnel, project personnel, certified payroll personnel and others as needed to provide compliance documentation to customers on a timely basis.
• Consistent performance of collections in each assigned area is required.
• Keep Billings & Collections Manager informed of important developments as appropriate.
• Must be familiar with lien releases, billings (SOV and T&M based), preliminary notices and AR aging reports.
• Problem solving to secure collections.
• Monitor the quality control with AR documentation to provide correct lien releases and paperwork in accordance with customer's documentation needs.
• Create, as needed, and review AR collections reports to assure intended outcomes for reporting (e.g. Zoho dashboards).
• Ensure compliance with Federal, State and public and private project lien laws.
• Adhere to record storage and retention policies.
• Communicate with operations team to facilitate achievement of monthly collections goals.
• Assure timely submission to customers of all monthly project paperwork, including that needed for Textura.
• Assure compliance with company procedures for AR collections processing to produce consistent results.
• Assist Billings & Collections Manager to coordinate production of AR collections documentation for outside audits as needed.

-

REQUIREMENTS

• At least 2 years or previous experience in AIA Billing, accounts receivable, collections, payment solutions (Textura)
• Preferably come from the construction or similar industry industry.
• Experience with large ERP system.
• Strong customer service and client relationship building skills.
• Understanding of accounts receivable and compliance processing.
• Strong organizational and communication skills are a must.
• The ability to work productively with different personality types is essential.
• Must be proficient with Microsoft Excel, Word, Office 365 and the Internet

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Snapshot

• Employee Type:Temp-to-Hire
• Location:Carlsbad, CA
• Job Type:
• Experience:None
• Education:None
• Date Posted:4/5/2024
• Contact: Cole Cameron (858) 964-0844
• Pay Range: $29.00 - $30.00 Hourly

Get Job Alertsby Email

• Receive alerts with new job opportunities that match your interests
• Receive relevant communications and updates from our organization

Sign Up Now