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Project Accountant

Date Posted: 10/8/2019

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Job Description


 Duties & Responsibilities:

  • Prepare and submit approved monthly pay applications to customers
  • Collect payments and minimize customer debt (aged/current) - maintain high customer satisfaction and loyalty
  • Communicate efficiently with customers, vendors, project managers, project superintendents and company executives
  • Follow up on, collect and post timely and accurate cash application
  • Perform collection and reporting activities according to California Prompt Payment Statutes for public and private construction projects.
  • Work closely with other relevant departments and maintain strong internal relationships
  • required
  • Maintain and update both paper and electronic documentation for all project files
  • Make daily collection calls and emails
  • Conduct research and analysis to resolve outstanding billing issues
  • Provide updates and analysis to managers
  • Process customer credits and post A/R related adjustments
  • Research and resolve short payments and debits taken by customers
  • Utilize cloud-based platform to issue preliminary notices on all projects and monitor deadlines for lien rights. Issue mechanics liens, stop notices, lien releases, waivers, stop notices and stop notice release documentation
  • Set up and host collection meetings with customers & contract administrators as required
  • Work closely with company attorney to resolve claims and assist in litigation documentation.
  • Maintain accurate collection notes and aging
  • Provide preliminary information to subcontractors and vendors
  • Work with project managers to go over active projects for billings
  • Follow up and track outstanding change orders with project managers and clients to ensure they are completed and billed in a timely manner
  • Provide accurate and detailed data entry
  • Conduct month-end A/R close activities
  • Compile and maintain spreadsheets and data analysis
  • Provide support for other areas of accounting when needed

Required Education and Experience
  • Minimum 3-5 years accounts receivable experience in the construction industry required. Preference will be given to candidates with AIA billing experience and knowledge of public works construction accounting requirements.
  • Experience with and knowledge of California mechanic's lien law
  • 10 key by touch
  • Strong analytical ability, yet able to demonstrate excellent interpersonal, presentation and reporting skills


We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Irvine, CA
  • Job Type:Accounting
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:10/8/2019
  • Contact: Sandra Nguyen (714) 929-1320
  • Pay Range: $50,000.00 - $70,000.00 Annually
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Job Reference: JO-1910-72840