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AP/AR Clerk

Date Posted: 5/20/2019

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Job Description

Accounts Receivable/ Accounts Payable Associate
Job Responsibilities: Accounts Payable

  • Process supplier invoices and reconcile all invoices according to department SOP
  • Verify invoices submitted by different departments for accuracy
  • Monitor invoices received via email/USPS to assure all invoices are being received and submitted for payment within terms
  • Print, prepare, and mail out checks timely and efficiently
  • Process and post payments to suppliers via credit card and wire transfer within terms
  • Follow up with all vendor AP inquiries
  • Review vendor statement of accounts and follow up accordingly
  • Knowledge of how to apply any credits on account when processing payment
  • Post vendor credits
  • Manage petty cash distribution and bi-weekly reconciliation
  • Submit credit applications and trade references to new suppliers
  • Update supplier accounts as needed
  • Other duties as assigned
Accounts Receivable
  • Process daily invoices
  • Review to ensure appropriate backup for billing
  • Enter/ update 3rd party invoices in WFP (operating system)
  • Scan and email invoices and backups to customers
  • Answer any queries and questions from customers
  • Follow up with customers on all accounts receivable inquiries
  • Other duties as assigned
Minimum Requirements:
  • At least 2 years accounting experience
  • Experience in Logistics industry a big plus
  • Understand basic accounting operations to include all aspects such as accounts receivable and accounts payable
  • Understand basic reconciliation, journal entry, and other such financial transactions
  • Proficient in Excel- Pivot tables, VLookup
  • High attention to detail and able to multi-task
  • Ability to respond in a professional manner to members' inquiries, research, requests, problems, or complaints; guides members to the appropriate staff for specific information and assistance
  • Ability to quickly learn accounting system (World Track Systems)
An Ideal Candidate Must:
  • Be able to self-motivate
  • Be a mature individual with confidence and focus

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Fremont, CA
  • Job Type:Accounting
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:5/20/2019
  • Contact: Penny Crook (925) 737-1818
  • Pay Range: $18.00 - $21.00 Hourly
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Job Reference: JO-1905-59508