Job Description

Accounting Assistant

Location:

Phoenix, Arizona (Central Phoenix)

**Hybrid - in-office 2 days' work from home 3

Join a leading Phoenix-based not-for-profit company with a reputation for excellence!

What you'll be doing:

Incumbent will provide accounting and clerk level support to the Finance team. This position supports the group by providing a wide range of clerical support such as data entry, filing, scanning, and uploading documents, spreadsheet creation and management, reporting, handling phone calls, scheduling, sorting and distributing mail and basic accounting.

DUTIES:

· Assist daily the AP team with sorting, coding, and vendor invoice entry into the accounting software.

· Serves as backup to the Procurement team for Purchase Orders creation and receiving.

· Verifies checks or electronic fund transfers (EFT) payment amount matches invoice(s). Processes checks and 1099's for mailing.

· Responsible for scanning and uploading documents into accounting system.

· Files and maintains physical documentation as necessary for efficient retrieval. Pulls files and documents as needed.

· Assist Accounts Payable team with maintaining vendor files, obtaining vendors' w-9, certificate of insurance and/or worker's compensation waivers for new vendors.

· Assist Cash team with contributions coding and entry into accounting system. Serve as backup for taking deposits to bank.

· Receives, sort and distributes the Finance Department's mail.

· Maintains and updates closing list and spreadsheet.

· Assist Accounts Receivable and Property Management teams with tenant leases and rent billing.

· Drafts correspondence and creates spreadsheets as requested. Coordinates meetings as needed including arranging for space and ordering needed supplies.

· Assists in the development and creation of reports; collecting, compiling, and typing information as assigned.

· Assist Controller with audits as requested.

· Promotes ongoing commitment to excellence and continual quality improvement to ensure the highest quality of services to our staff and clients.

· Performs other duties as assigned.

REQUIREMENTS:

· 2+ years of general accounting clerk experience.

· Strong data entry skills required

· Strong Excel skills and proficiency in Microsoft Word and Outlook are a must!

· Experience working with Great Plains Dynamics, or Yardi highly preferred

· Must have good verbal and written communication

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Snapshot

• Employee Type:Full-Time
• Location:Phoenix, AZ
• Job Type:Accounting
• Experience:None
• Education:None
• Date Posted:3/11/2024
• Contact: Julie Slade Baird (602) 960-9218
• Pay Range: $19.00 - $19.00 Hourly

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